LTC Policy & Procedure Manual


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Introduction & General Provisions

    I. Mission & Governance
    1. Mission Statement
    2. Statement of Equal Opportunity
    3. State Board
      1. Responsibilities and Authority
        1. Bylaws
        2. Compensation and Expenses
        3. Ethical Responsibilities
        4. Procedure for Approving Technical College Local Board Members
      2. President Emeriti
      3. Technical College Names and Other Departmental Facilities
    4. Local Board of Directors
      1. Responsibilities and Authority
        1. Bylaws
        2. Compensation and Expenses
        3. Ethical Responsibilities
        4. Local Board Appeals Policy
    5. Office of the Commissioner
      1. Commissioner Responsibilities and Authority
      2. Agency Strategic Planning
      3. Technical College Accreditation
    6. Technical Colleges
      1. Employment of Presidents
      2. Responsibilities and Authority of Technical College Presidents
      3. Strategic Planning
      4. Faculty Role in Governance Guidelines
      5. Substantive Change Policy

    II. Administration
    1. Fiscal Management
      1. Budget
        1. Annual Budgets
        2. Transfer of Funds Among Technical Colleges
      2. Accounting
        1. Accounting System
        2. Contract Management
        3. Payroll System
        4. Enterprise Funds
        5. Funds Management
          1. Banking and Checking Accounts
          2. Petty Cash Funds
        6. Grant Policy and Procedure
        7. Fundraising Approval Policy
        8. Fundraising Approval Request Procedure
    2. Purchasing
      1. Basic Purchasing Procedures
      2. Internal Controls Policy
      3. Purchasing Policy
    3. Operational Policies
      1. Acceptable Computer And Internet Use Policy
      2. E-mail Communication Policy
      3. Employee Telephone Use Policy
      4. Purchasing Card Policy
      5. Records Management Policy
      6. Surplus Property Procedure
      7. Severe Weather and Emergency Closing Procedure
      8. Tobacco-Free Environment Policy
      9. Vehicles on Campus Policy
      10. Visitors Policy
    4. Risk Management
      1. Emergency Operations and Safety Plan
        1. Emergency Procedures
      2. Campus Safety
        1. Firearms, Weapons, and Explosives Policy
      3. Environmental Compliance
        1. Hazardous Chemicals / Right To Know Plan
      4. Children on Campus Policy
      5. Acquired Immunodeficiency Syndrome (AIDS) Policy
    5. Intellectual Property
    6. Identity Theft Prevention

    III. Human Resources
    1. Statement of Equal Opportunity
    2. Recruitment and Hiring
      1. Hiring Procedures
      2. Official Transcripts and Credentials Policy
    3. Job Descriptions
    4. Categories of Employment
    5. Verification of Employment
    6. Employee Contracts and Renewal Policy
    7. Performance Management
      1. Performance Evaluations/Appraisal Policy
      2. Dress Guidelines
    8. Employee Job Transfer/Promotion Policy
    9. Adverse Employment Actions
    10. Reduction in Force
    11. Employment of Relatives
    12. Ethical Responsibilities
      1. Conflict of Interest Policy
      2. Political Activity Policy
    13. Grievances & Complaints
      1. Complaint Resolution Policy
      2. Sexual Harassment Policy
    14. Employee Records
      1. Employment Records Policy
      2. Viewing Personnel Files Procedure
    15. Drug-Free Campus Act Policy
      1. Drug and Alcohol Testing Procedure
    16. Defense and Indemnification
    17. Official Business Hours & Work Schedules Procecure
    18. Faculty Work Schedule and Teaching Load Policy
    19. Travel*
    20. Positive Discipline Policy
    21. Compensation & Related Benefits
      1. Payroll Deductions Policy & Procedure
      2. Direct Deposit Policy
      3. Working Hours, Overtime, and Compensatory Time
      4. Flexible Benefits Policy
      5. Retirement Policy
      6. Leave Policy
      7. Family Medical Leave Act (FMLA) Policy
      8. Staff Development Policy
        1. Faculty Development Procedures
      9. Holidays Policy & Procedures
      10. Workers' Compensation and Return to Work Policy & Procedure
      11. Tuition Remission and Reimbursement for Approved Staff Development Policy
      12. Other Employment Policy
      13. Reasonable Accommodations in Employment Procecure
    22. Reserved
    23. Background Investigations Policy & Procedures
    24. Workplace Violence Prevention Policy
    25. Driver Qualification Procedure
    26. Employee Assistance Procedure

    IV. Academic Administration
    1. Mission Statement
    2. Statement of Equal Opportunity
    3. Academic Freedom Policy
    4. Program Standards & Assessment
      1. General Education Outcomes Assessment Procedure
      2. Learning Support Outcomes Policy
    5. Program Advisory Committees Policy
    6. Service Delivery Area
    7. College Calendar
    8. Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
    9. Warranty Policy
    10. Credit, Articulation, and Transfer
      1. Awarding of Credit Hours Policy
      2. Transferring and Awarding Credit Policy
    11. Cooperative Arrangements with Regents' Institutions*
    12. Campus-level Academic Policies & Procedures
      1. Faculty & Instruction
        1. Faculty Credentials Policy
        2. Field Trips Policy & Procedure
        3. Instructor Evaluation Procedure
        4. Instructional Equipment Maintenance Policy
        5. Instructional Equipment Maintenance Procedure
        6. Instructor Absence Procedure
        7. Instructional Supervision and Performance Evaluation Procedure
        8. Learning Support Procedures
        9. Maintaining Student Records Procedure
        10. Mentor Procedure
        11. Professional Certification & Licensure Policy
        12. Program Coordinator Policy
      2. Library
        1. General Use Policy
        2. Community Patron Policy
      3. Programs
        1. Medical Assisting
      4. Students
        1. Academic Dismissal Policy
        2. Academic Dismissal Waiver Request Procedure
        3. Academic Honors Policy
        4. Academic Probation Policy
        5. Academic Standing Policy
        6. Attendance Policy
        7. Copyright Policy
        8. Credit Hour Enrollment Policy
        9. Credit Hour Enrollment Procedure
        10. Credit Programs Record Retention Procedure
        11. Directed Independent Study Procedure
        12. Distance Education Privacy Policy
        13. Double Major Procedure
        14. Dual Enrollment Policy
        15. Healthcare Assistant/Health Science Technical Certificate Procedure
        16. Individualized Instruction Procedure
        17. Joint Enrollment Policy
        18. No Show Procedure
        19. Plagiarism Policy
        20. Plagiarism Procedure
        21. Residence Requirements Policy
        22. Tardiness Policy
        23. Test Proctoring Policy
        24. Tutoring Services Procedures
    13. Live Work Procedure
    14. Non-credit Instruction*
    15. Quick Start*
    16. Adult Literacy
      1. Adult Education Program Application Fee Waiver
      2. Adult Education Assessment Policy
      3. Local Adult Education Assessment Procedure
      4. Citizenship Report Form
    17. General Education Development (GED) Testing and Diplomas
      1. HOPE Grant GED Certificate Policy
    18. Program Approval & Termination
      1. New Program Approval Procedure
      2. New Program Submission Procedure
      3. Substantive Change Policy

    V. Student Affairs
    1. Statement of Equal Opportunity
      1. Student Grievance Policy
      2. Student Unlawful Harassment Policy
    2. Admissions & Assessment
      1. Admissions Categories Policy
      2. Admissions Procedures
      3. Admissions Procedures for International Students
      4. Assessment Policy
        1. Assessment Procedures
      5. Competitive Admission Policy
      6. Readmission Procedure
      7. Readmission to the Nursing Program Procedure
      8. Recruitment Policy
      9. Residency Policy
      10. Waiver of Out-of-State/Out-of-Country Tuition Procedure
    3. Student Handbook
    4. Student Conduct
      1. Student Code of Conduct Policy
      2. Student Code of Conduct Violations Procedure
      3. Student Matters Subject to Disciplinary Action Policy
      4. Student Discipline Procedure
      5. Student Dress Code Policy
    5. Drug-Free Campus Act Policy
    6. Satisfactory Academic Progress Policy for Students on Federal/State Financial Aid
    7. Grade Point Policy & Procedure
    8. Academic Standards, Evaluations and Appeals
      1. Academic Dismissal Policy
      2. Academic Dismissal Waiver Request Procedure
      3. Academic Honors Policy
      4. Academic Probation Procedure
      5. Academic Standing Policy
      6. Attendance Dismissal Appeals Policy
      7. Attendance Policy
      8. Credit Hour Enrollment Policy
      9. Credit Hour Enrollment Procedure
      10. Grade Appeal Procedure
      11. Grading Policies
      12. Plagiarism Policy
      13. Plagiarism Procedure
    9. Field Trips Policy
    10. Student Records
      1. Change of Name or Address Policy
      2. Credit Programs Record Retention Procedure
      3. Directory Information Policy
      4. Distance Education Privacy Policy
      5. Family Educational Rights & Privacy Act Policy
      6. Review of Records Policy
      7. Withhold Directory Information Policy
    11. Tuition & Fees
      1. Financial Aid Year Definitions
      2. Administrative Requirements
      3. Audit Requirements
      4. Campus-Based Programs
      5. Confidentiality and Access
      6. Drug Free Campus Act
      7. Enrollment Status Procedure
      8. Federal Pell Grant Budgets
      9. Federal Pell Grant Calculation Procedures
      10. Federal Pell Grant Disbursement Policy
      11. Federal Pell Grant Program Policy
      12. Federal Supplemental Educational Opportunity Grant Award Procedures
      13. Financial Aid Application & Forms
      14. Financial Aid Disbursement Policy
      15. Financial Aid Disbursement Procedures: Transfer Students
      16. Financial Aid Professional Judgment Policy
      17. Financial Aid Programs
      18. Financial Aid Satisfactory Academic Progress Appeals Policy
      19. Financial Aid Software Programs
      20. Fraud Policy
      21. HOPE Grant Policy
      22. HOPE Grant GED Certificate Policy
      23. HOPE Grant Eligibility Determination And Award Procedures
      24. HOPE Grant Eligibility Requirements
      25. HOPE Grant/Scholarship Submission And Payment Of Invoices Procedures
      26. HOPE Scholarship Determination and Award Procedures
      27. Institutional Refund Policy
      28. Organizational Structure & Office Procedures
      29. Packaging Procedures
      30. Pell Attendance Verification Procedure
      31. Philosophy & Principles
      32. Professional Organizations Policy
      33. Program Eligibility Policy
      34. Reconciliation Of Federal And State Funds Procedure
      35. Reporting Procedures
      36. Return of Title IV Funds Policy
      37. Review Committee Policy
      38. Student Consumer Information Policy
      39. Student Eligibility Policy
      40. Responsibilities of Business Office
      41. Transient Student Policies & Procedures
      42. Verification & File Review Policy
      43. Work-Study Award Procedures
    12. Safety & Emergencies
      1. Vehicular Accidents on Campus Policy
    13. Student Insurance
      1. Student Accident Investigation Policy
      2. Student Accidents, Personal Illness or Injury Policy
      3. Student Accident Insurance Policy
      4. Student Insurance Claims Policy
      5. Student Liability Insurance Policy
      6. Vehicular Accidents on Campus Policy
    14. Campus Security
      1. Vehicular Accidents on Campus Policy
    15. Student Organizations and Activities*
    16. Student Activity Fund*
    17. Student Grievance Procedures
      1. Student Grievance Policy
      2. Student Unlawful Harassment Policy
    18. Registrar's Office
      1. Change of Program Policy
      2. Practical Nursing Transfer Students Procedure
      3. Reinstatement Procedure
      4. Repeated Course Policy
      5. Residence Requirements Policy
      6. Transfer Students Policy
      7. Transferring and Awarding Credit Procedure
      8. Transient Students Policy
      9. Withdrawals Policy
    19. Records Retention
      1. Credit Programs Record Retention Procedure
      2. Maintaining Student Records Procedure
    20. Other Campus Management Policies
      1. Americans with Disabilities Act (ADA) Policy
      2. Americans With Disabilities Act (ADA) Grievance Procedure
      3. Disadvantaged & Disabled Students Policy
      4. General Public Complaint Procedure
      5. Photo ID Policy
      6. Student Notification Requirements
      7. Student Telephone Use Policy

    Organizational Chart

    Change Log

    See also: State Board of Technical and Adult Education Policy Manual

    For questions or suggestions about this manual, or to report broken links, contact the LTC Policy Coordinator.