Students receiving financial aid from federal and state programs must be making
satisfactory progress toward their diploma, certificate, or degree. Students are
responsible for maintaining an acceptable level of progress regarding quality and
quantity of work. Financial aid regulations require that we monitor course completion
rate as well as cumulative GPA. To maintain eligibility for financial aid at Lanier
Technical College, students must earn a cumulative GPA (grade point average) of
2.0 or better, and satisfactorily complete at least two-thirds (66.6%) of all course
work (credit hours) attempted.
Effective Summer Quarter 2008, Lanier Technical College will provide a three day
"NO HARM-NO FOUL" drop period for all students. Students who withdraw from a course
by the end of the third instructional day of the term will not receive a grade for
the course and these courses will NOT appear on the student's academic transcript.
Note: An instructional day is based on the academic calendar, not an individual
student's schedule. Classes dropped after the end of the third instructional day
of the term will appear on each student's academic transcript and will receive a
grade of W (withdraw), WP (withdrawn passing), and/or WF (withdrawn failing). Grades
of I, W, WP, and IP are not used in calculating a student's GPA, but are counted
as course work attempted. Courses receiving grades of W, WP, WF, I, IP, and F are
not considered satisfactorily completed hours and will affect a student's future
financial aid eligibility.
The Offices of Student Affairs and Financial Aid have developed the following standards
of satisfactory progress which a student must achieve in order to maintain federal/state
General Provisions & Eligibility Requirements
- Students must be enrolled in an eligible program to be approved for federal or state
financial aid. Students accepted into the Special Admission status are not eligible
for Title IV aid. Regular or provisionally admitted students may receive Title IV
benefits if eligible. Technical certificate programs are evaluated on an individual
basis to determine if they meet the minimum training requirements for Title IV benefits.
- Effective with the 2012-2013 award year, a student must have: a high school diploma,
or a GED certificate, or completed homeschooling at the secondary level as defined
by state law to receive Title IV funds. However, students who were enrolled in an
eligible educational program of study before July 1, 2012 may continue to be considered
Title IV eligible under the Ability to Benefit (ATB) test standards or by completing
at least six credit hours of college work that is applicable to a degree or certificate.
- Exempted and audited courses may not be counted in the calculation of a student's
total credit hours for determination of Title IV financial aid benefits.
- Title IV aid can be awarded to students enrolled in diploma, degree and approved
certificate programs who are taking online/internet courses.
- Transfer students will be assumed to be maintaining satisfactory academic progress
for the first semester enrolled. After the first semester, the student will be responsible
for meeting all Lanier Technical College academic progress requirements.
- "I" (incomplete) is used to indicate that the student is doing satisfactory work
but has not completed all requirements for the course by the end of the semester.
Any course receiving an "I" designation must be completed by the midterm of the
following semester or the "I" will convert to a grade of F.
- Learning Support courses are included in hours attempted (qualitative assessment).
Students are allowed to receive financial aid for no more than 30 semester hours
of Learning Support courses and must show academic progress in the remedial coursework.
Successful completion of learning support classes requires a C* or better.
- Transfer credits that count toward the student’s current program must count as both
attempted and completed hours.
- Academic progress determinations will be made each semester after grades have been
- To maintain eligibility for financial aid at Lanier Technical College, students
must successfully complete 66.6% of all cumulative credit hours attempted and maintain
a cumulative GPA (grade point average) of 2.0. Any course for which a student registers
will be counted in the maximum time frame and percentage calculations. Quantitative
and qualitative standards must be cumulative and must include all periods of the
student's enrollment; even periods in which the student did not receive SFA funds
must be counted. A student will be notified in writing by the Office of Financial
Aid if he/she is in violation of the standards of satisfactory progress.
- Courses receiving grades of I, IP, W, W*, WP, WP*, WF, WF*,D*, F, and F* are not
considered completed hours. A student who fails to maintain a cumulative GPA of
2.0 or to complete 66.6% of all credit hours attempted will be placed on financial
aid warning for one semester. The purpose of financial aid warning is to alert the
student that his or her academic performance is not acceptable. A student placed
on financial aid warning must attain a cumulative GPA of 2.0 and achieve the required
completion rate by the end of the next semester in attendance to remove him/her
from the warning status. A student on financial aid warning is eligible for Title
- Students who do not meet SAP standards under the Warning status at the end of the
subsequent semester will be placed on Financial Aid Suspension. Students on financial
aid suspension are not eligible to receive financial aid.
- Students have the right to appeal the denial of financial aid if they feel there
are extenuating circumstances, which prevented them from meeting the specified requirements.
Appeals must be written and must specifically address the extenuating circumstances.
All documentation and/or letters of appeal must be received by the Office of Financial
Aid at least one day prior to the committee's scheduled meeting at the beginning
of each semester, specified in the suspension letter. Late appeals may be considered
on a case by case basis. The committee will provide a written decision to the student
within four (4) calendar days of the committee's meeting.
- Students who file an appeal and who should be able to meet the SAP standards by
the end of the subsequent payment period will be placed on probation without an
academic plan. If the student, based on the appeal, requires more than one payment
period to meet progress standards, the student must provide an Academic Plan completed
and signed by the student and his/her advisor to the Office of Financial Aid. The
student is eligible to receive Title IV aid as long as the student continues to
meet the academic plan requirements. A 100% pass rate for the term is required.
Any withdrawals or failing grades will result in suspension of the academic plan.
- Reinstatement of financial aid after a student's aid has been terminated for lack
of satisfactory academic progress can be achieved once a student has attained the
required cumulative GPA of 2.0 and has successfully completed 66.6% of all credit
- Students must complete their educational objective within a maximum time frame based
on enrollment status and program length not to exceed 150% of the published length
of the program. For example, for a four semester program, the maximum time frame
to receive financial aid is six semesters. Enrollment of less than full-time will
be pro-rated accordingly. Students who change their program of study will be allowed
the maximum time frame for the new program of study. No financial aid will be available
after the specified limits. However, factors beyond the student's control, such
as conflicts in scheduling classes, will be considered.
- Beginning July 1, 2011 students may receive federal financial aid for one repeat
of a previously passed course. For this purpose, passed means any grade higher than
an ‘F’, regardless of any school or program policy requiring a higher qualitative
grade. A student may be repeatedly paid for repeatedly failing the same course (SAP
policy still applies), and if a student withdraws before completing the course that
they are being paid TIV funds for retaking, then that is not counted as their one
allowed retake for that course. However, if a student passed a class once and then
is repaid for retaking it and fails the second time, that failure counts as their
paid retake and the student may not be paid for retaking the class a third time.